PST File Repair | How to Repair corrupt PST files

Learn how to repair corrupt PST files and general tips on how to repair pst file

pst repair software

How to Import a PST File

A PST file, also known as Personal Storage Table file, is a file format used by Microsoft Outlook to store all the files and data related to your mails on the hard drive of your local computer. These PST files may sometimes get damaged or corrupt due to a number of reasons; however, you can make a backup of these files that can be restored to your computer in case of an unexpected data loss situation, or while moving the files from one PC to another PC.

You need to import the PST files when you install a newer version of MS outlook, or while reinstalling your outlook. This will help you to access your existing emails. When you import the PST file from your Outlook, it adds all your existing mails and related folders to the newer version of MS Outlook.

If you want to reinstall your MS outlook, you should know the process to import a PST file to the Outlook so that you can access the existing mail and related files in the new version, too. This article will guide you through the easy process of importing a PST file to the reinstalled Outlook.

In order to import a PST file, you should first identify the MS Outlook version that is currently running on your computer. First you have to launch the Microsoft Outlook application by double clicking on the MS Outlook icon or selecting Microsoft Outlook from the start menu.

Then click on the “file” tab on the top left of outlook window and a page will appear on which you have to click on “open” and then select on the “Import” option.

A click on the import option will open a file import export wizard and will show a menu that prompts you to select the types of files you need to import. You have to look for the option: import from another program or file and click on the next button.

Next, the wizard will prompt you to select a file type to import from. You have to choose: Outlook data file (.pst) and click on the next button. After this, click on browse to locate the PST file you want to import to your newer MS outlook application and click on the next button. Follow the steps by selecting the file or folder you wish to import and click the next button. In the end, just click on the finish button to exit the import export wizard.

After this is done, go the MS outlook application and cross check if all your data is available after the import process is completed. In case you did not receive all the files that you wished to import, just repeat the process once again and search for the missing folders which were not imported. If this too doesn’t work, go to the help option and search for the relevant information or process. You are sure to get all the information there.

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Is There A Free PST Repair Method?

MS Outlook is one of the most used mail and messaging tools that is used by people across the globe for mail, contacts, calendar and managing other kinds of personal data. These personal data are stored in the computer in a particular format that is called PST file, or personal folder file, or personal storage file.

People who use MS Outlook face a common problem- their PST file getting damaged. This generally happens either because of the PST file exceeding the limit allocated to it, or because of up-gradation of the Microsoft Office version. As PST file has a limit of 2 GB, if the size of a PST file crosses 2 GB, there are chances that the PST file might get damaged. When a PST file gets damaged you cannot access the data in that file and will get an error whenever you try to access the file. Now the question is – is there a free PST repair method to retrieve all the valuable data back? Read on to know more.

One of the methods of free PST repair for the corrupted PST file is to use the Outlook Inbox repair tool. This is a built in tool in the MS Outlook that uses a file named “scanpst.exe” that repairs the corrupt PST files and most of the times it does the job without any problem.

The basic function of this PST repair method is that it repairs the PST file header and deletes whatever is there in the file that it does not understand. A PST header file usually gets corrupt or damaged while you are doing a version upgrade, so in that case this free PST repair method does the job pretty well in repairing the damaged PST file. However, if the data within the file is corrupt instead of the file header then the inbox repair tool won’t help and will destroy whatever is there in the file. So it is recommended that you should take a backup of PST file first.

The Microsoft Outlook Inbox repair tool that is Scanpst.exe is located in the below mentioned directory (and this is common for XP, Vista and windows2000):
C:/Program Files-Common Files-System-Mapi-1033
In case you are experiencing problems in locating the same, you can search for scanpst.exe in the C drive-Program Files.

However PST files in Windows Vista and Windows 7 are located in the following directory:
C:/Users-Username-App Data-Local-Microsoft-Outlook

While for Windows 2000 and XP, PST file can be located in:
C:/Documents and Settings-Username-Local Settings-Applications Data-Microsoft-Outlook

Please Note that Username here refers to the name of your computer.

This inbuilt inbox repair tool succeeds most of the times in repairing the corrupted PST file, however if it doesn’t work, then you can try and install some other free PST repair tools that are available for free on the internet. But before using them, you should first go through the reviews given by the existing users about the PST repair tool.  If you are still having problems, I suggest using the Stellar Phoenix Outlook PST Repair.

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How to Use Scanpst.exe

Have you ever lost your e-mail messages due to corrupted files or been unable to recover files and folders saved in your e-mail manager? Even though many people have experienced this very issue, there is any easy solution to this problem: Scanpst.exe.

Before we talk about how to use Scanpst.exe to solve this problem, it is important to understand the problem. Every email message that has not been deleted is saved as a .pst file and Scanpst.exe is automatically installed on your computer. Even though your messages and folders may not be visible in your inbox, they are still saved in your manager, but simply archived. This brings us to the situation at hand: accessing these messages.

If your messages are corrupted, you will have to run the inbox repair tool. This can be done in a few easy steps.  First, close your email manager. You will next need to make sure the “show hidden files and folders” option is selected since Scanpst.exe is a hidden file. Open the start menu and select the “Run” menu. When prompted, enter “Control Folders” and then select the “View” tab. This will allow you to choose “Hidden files and folders” to ensure the “Show hidden files and folders” option is selected.

Next, you will need to return to the “Start” menu, choose “Find” or “Search” and enter Scanpst.exe. The location of this file largely depends on what operating system is installed on your computer, but it can be located manually.

After double-clicking on the file, select “Browse” and once you’ve located your .pst file, select the start menu one more time and scanpst.exe will browse the files to determine if there are any errors. A list of recovered items will then appear in your email manager.

Now, you can recover the repaired items. Open your email manger and select the “View” or “Go” menu. Choose the “Folder List” and you will see a menu of recovered items. In this menu panel, create a new folder. You will then be able to drag your recovered items to the new folder.

So, you might be thinking that your problems are solved and that you can recover any item. Unfortunately, that is not always the case. If you are unable to open your original file, then you will not be able to recover any of your data. You may, however, be able to recover information from the damaged .pst file.

The option to create a backup .pst file is automatically selected when you are using Scanpst.exe. It automatically places a file, “File name.bak,” on your hard drive. To locate this file, select your original .pst file.  Copy this file and rename the copied file with an extension of .pst. Import the new file into your email manager and you will have successfully recovered your repaired items from the backup file.

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Repairing Fragmented And Encrypted PST Files

Outlook has become known as one of the premier email managers.  It can manage an email account, coordinate events through calendar entries and store a numerous contacts. While all the positive aspects are impressive, there are some negative effects.  One of these is the ramification of damaged .pst files.

This damage can lead to missing data, error messages and the incapability to send or receive email messages. Because this is a known problem that Outlook users may very well experience, it is essential to have the ability to address this problem in a prompt and effective manner to avert further, and possibly, permanent damage to your data.  As we know, in today’s world of instantaneity, messages, contacts and appointments must be no more than a click away so it is essential to fix .pst files.

From time to time, by no fault of the user, the .pst file ends up corrupted, fragmented, or otherwise damaged. It is also important to recognize that the various versions of Outlook have a .pst file size limit. If your .pst file size exceeds this limit, the chances of fragmentation, corruptions and eventual data loss are greatly increased.  If you have already passed that point, which is likely since you are reading this article, we will provides you with the steps needed for .pst file repair.

The good news is the Outlook software includes a tool that will aid you with the repair .pst  files, and it is aptly named “Inbox Repair Tool.” On the flip side, this handy little tool is nestled deep in the your computer’s Program Files folder, located on the hard drive. Luckily, we provide the paths needed to locate this tool.

If you are an Outlook XP or Outlook 2003 user, go to your hard drive, and find your Program Files folder. Within that folder, open the Common Files subfolder.  From there, select System, then MSMAP and, finally, Locale ID

For those of you who are using Outlook 2007, you will also need to open your hard drive and find your Program Files folder.  From your Program File folder, select Microsoft Office\OFFICE12 subfolder.  Now comes the somewhat tricky part because you are looking for once specific file named “Scanpst.exe.” After running this file, you will have to locate your pst file.  Then, hit Start.

Finally, for all of you who have the newest version, Outlook 2010, you will be able to find the repair file by beginning with your hard drive.  Locate and open the Program Files folder. Inside that subfolder, find Microsoft Office and select Office 14.

The Inbox Repair Tool will now scan the corrupted .PST file for errors:

If your PST file is recoverable, you’ll see the repairable errors show up in the scan results. To fix them, select Repair.

Congratulations, you have repaired your Outlook .pst files.

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Find PST Files in Outlook 2007

The email management system Outlook was originally launched in 1992 and marketed as an independent program that could be coupled with its parent software. After seven re-inventions, Outlook 2007 debuted on January 27, 2007. The newly released email manager featured numerous upgrades from its former versions. However, one thing that remained constant was the manger archiving all files that had not been deleted.

For those that have been utilizing Outlook as their email management software for any amount of time are likely familiar with .pst files.  Outlook saves all your information, which includes e-mail, calendar, contacts and other data, in personal storage table files, also known as .pst files. Depending on the settings of your Outlook mail, your information, when saved, may be compressed or encrypted. In turn, the more information you save in your .pst file, the slower Outlook will respond. To remedy this problem, allow Outlook to archive your older messages, as it will occasionally offer to so by displaying a message on your screen.

Outlook 2007 .pst files hold all your data that has not been deleted. By doing so, all files, folders and other data can be stored on your computer to be accessed at a later date. The only issue with this storage method is locating these files in Outlook 2007. As previously mentioned, there were many improvements with the released of Outlook 2007. One of the major improvements from previous versions, where it was difficult to locate the folder containing .pst files, Outlook 2007 made exponentially easier for the user, but it still lodged these files in less than obvious locations. Although the files are saved and reside in your Outlook directory, they are concealed in a difficult to locate folder seeded within the user directory. But, there is an easy method to locate the elusive folder, allowing you to find .pst files in Outlook.

First, launch Outlook 2007 on your computer and locate your folder navigation pane. In that section of your email manager, right-click on your .pst file name and then select the “Properties” option. Now, click on “Advanced.” Note that your .pst file folder will consistently remain a top-level folder in your mail’s navigation pane.  Once the “Advanced” text box opens in the “Filename” option, you will be able to view both the complete path and file name of the .pst file.

Next, select the “File” menu and click the “Data File Management” drop-down option. Make sure you include hidden and system files and folders when searching for a pst-file.

This selection will enable you to see a complete listing of all your Outlook files, which include all .pst files. Click once on the file you are trying to locate and then select the “Open Folder” option.  Then, a separate window will appear and transfer you directly to the folder you have been trying to locate. This should prove successful in finding your .pst file.

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Repair Corrupt Outlook 2007 PST: Find Scanpst.exe

In most instances, when you are unable to open your .pst (Personal Folders File) then it usually means that it is corrupted. When this happens, it is advisable to scan .pst using the Scanpst.exe which is usually the repair tool box that diagnoses the errors and repairs them as well. It is important to understand that the Scanpst.exe only scans the .pst and the .ost files and not the mailbox that the server is running on.

This is a very effective tool mainly because it determines whether or not the structure of the file is intact. In the event that the structure is not as it is supposed to be, this tool resets all the structures of the files and consequently rebuilds all the headers. The Scanpst.exe location is usually in the drive: \Program Files \Microsoft office \OFFICE12. The tool is usually installed with the Outlook.

Repairing a Corrupt Outlook with Scanpst.exe:

  1. You should first of all exit Outlook in case it is still running.
  2. Double click on the Scanpst.exe which is normally located at the drive: \Program Files \Microsoft office \OFFICE12.
  3. Enter the files name that you want to scan or if you do not have the name of the file in mind, you can click Browse to search for it.
  4. Specify the log options that are available for the scan procedure that you want to perform by clicking Options. Then click Start in order for the procedure to commence.
  5. In the event that there are some existent errors in the particular .pst file, you will be prompted to begin the repair procedure in order to fix them.  A back-up file is normally created and it is advisable to change its name and location so that you may be able to recover it easily.
  6. Click Repair then start Outlook with the profile containing the file that you were repairing. You will find all the items that have been repaired on the folder named Lost and Found and whatever will be missing could not be repaired.

If Outlook is giving you problems, a program like Stellar Outlook PST Repair, with an easy-to-use interface, might be the solution you are looking for.

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